Effective Date: July, 1st, 2025
Contact Email: [email protected]

At OctoNexus, your privacy is important to us. This Privacy Policy explains how we collect, use, disclose, and protect your personal information when you use our websites, products, and services.

1. Information We Collect

We may collect the following types of data:

  • Personal Information: Name, email address, phone number, company name, and job title when you contact us, sign up, or request a demo.

  • Usage Data: IP address, browser type, device information, pages visited, and access times for system analytics.

  • Client System Data: Data uploaded or generated through our platform (e.g., vouchers, contracts, attendance records) in the course of service usage.

2. How We Use Your Information

We use your information to:

  • Provide and maintain our services

  • Respond to inquiries and provide support

  • Improve and personalize user experience

  • Send service-related updates or notifications

  • Ensure data security and monitor system performance

  • Comply with legal obligations

3. Data Sharing and Disclosure

We do not sell your personal information. We may share data with:

  • Service Providers: Cloud hosting, analytics, or messaging partners to operate our platform

  • Legal Authorities: When required by law or to protect rights, safety, or prevent fraud

  • Authorized Users: Within your organization, if applicable

4. Data Security

We use industry-standard encryption, access controls, and monitoring systems to protect your data. All services are hosted in secure cloud environments with regular backups and security audits.

5. Data Retention

We retain your data only as long as necessary for operational and legal purposes. If you stop using our services, you may request data deletion by contacting us at [email protected].

6. Cookies & Tracking Technologies

Our websites may use cookies and similar technologies for performance monitoring, user experience enhancement, and analytics. You can control cookie preferences via your browser settings.

7. Your Rights

You have the right to:

  • Access or correct your personal information

  • Request deletion or restrict processing

  • Object to data usage for marketing (if applicable)

  • Withdraw consent at any time

To exercise your rights, email us at [email protected].

8. Third-Party Links

Our platform may contain links to third-party websites or services. We are not responsible for their privacy practices. Please review their policies separately.

9. Changes to This Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page with the updated effective date. Continued use of our services constitutes acceptance of the updated policy.

📩 Contact Us

If you have any questions about this Privacy Policy or your data, please contact us at:
Email: [email protected]